Gary C Wood

I am delighted today to share Emerging Stronger: Lasting Impact from Crisis Innovation a new ebook Beverley Gibbs and I co-edited for publication by the Engineering Professors’ Council. The following blog post was originally published on its website on 13 August 2020.

At the start of 2020, no-one could have known what major changes lay just three months ahead for HE. Yet, here we are living through a pandemic, and in the midst of one of the most significant, challenging, and disruptive periods imaginable.

As COVID-19 hit, we all saw and delivered innovation, change, and resilience in colleagues and students of unprecedented scope, on an unprecedented scale, and at unprecedented speed. What was striking about these changes was the apparent loss of perceived barriers that had previously hindered innovation. COVID-19 provided a new freedom for us all to try new ideas and do things differently, and a catalyst for everyone to do so: the status quo no longer existed to be maintained. 

An obvious question quickly arose: what value might there be in the longer term retention of some of these new approaches, beyond the immediate crisis? Some benefits seemed immediately apparent – for example, open-book assessment prompted a shift to more authentic questions of application rather than simple recall of knowledge; digital delivery of lectures enabled students to choose the pace and place of their learning with greater flexibility; and students’ employability was enhanced through developing skills in collaboration across space and time. There were, of course, challenges, too: How do we develop practical skills in students at a distance? How can students gain workplace experience in the absence of internships? How do we maintain academic standards in remote assessments?

To explore these questions, we launched a series of webinars – Engineering Education: Lasting Impact from Crisis Innovation – through our Pioneering Programmes and Practice in Engineering Education Advance HE Connect network. Across six weeks, we brought together over 250 educators and practitioners to share ideas and discover how the sector was responding. We explored assessment; collaboration and professional skills; remote laboratory work and practical skill development; employability; and student partnership in learning design. In the sixth week, eight invited contributions from across the sector showcased emerging good practice.

We were encouraged to see so many positive innovations, and the creativity of our community in keeping the show on the road, with determination to deliver positive learning outcomes for students. Emerging Stronger: Lasting Impact from Crisis Innovation – published today by the EPC – celebrates this work, sharing the thinking and discussion that we explored together. It adds further examples of emerging good practice in case studies from colleagues across the sector, and students’ perspectives on the changes to their learning experience. 

We hope that Emerging Stronger will provide inspiration, guidance – indeed, reassurance – to colleagues as we now face the challenge, over summer 2020, of planning for the start of the new academic year with online or blended approaches to learning and teaching. We encourage you to capture your own stories of innovation, and to reflect on the benefits and challenges that arise. The EPC has created a new set of webpages to share your innovations with the wider community, and we encourage you to tell us what you’ve been doing. A form to do this on the EPC website at the end of the post here.

Downloads

Emerging Stronger is available as an ebook from the EPC website.

Last week, I shared some guidance for students facing take-home or online open book exams, focused on how to revise and prepare effectively. In today’s post, I offer you some advice for the day of your assessment itself, with seven tips to help you do your best.

Your normal routine when you’re working at home might not be to eat breakfast, or to have meals at different times than you would during a day working on campus. But your exam is going to require you to think hard, and that uses more energy than many physical activities. Making sure you’ve had something nutritious to eat will help you maintain concentration without feeling tired as you’re working.

You won’t have time in the assessment to look everything up, and to learn about topics that you have not revised. That’s why I recommended making sure you have a good overview of the material, have thought about the connections within the material, and have prepared a prompt sheet with key equations and details.

In the exam itself, resist the temptation to start checking your notes as soon as you see the questions. Instead, trust what you’ve learnt, as if you were in an invigilated exam and didn’t have your notes, and map out your answer using that knowledge. Use your notes only to check facts or details that you really can’t remember. If you do need to consult your notes, use the indexing you’ve created (see last week’s post), and pull out what you need, then focus on writing your answer. Don’t keep going back to your notes to look things up – it’ll interrupt the flow of you writing a well-structured answer.

If you find that there’s a question that you really don’t know how to answer, leave it to the end, and come back to it. Do all of the other questions, and then you can use any remaining time to revisit the question you couldn’t answer, and consult your notes and books.

If you’re sitting a take-home paper with a submission window of, say, 24 hours, you are not expected to spend all of the time working on your answers. Your tutor may indicate how long they expect the paper to take you, but as a guide, it’s unlikely to be much longer than your originally scheduled invigilated exam. So, don’t spend a lot longer and end up turning your exam into coursework. Bear two things in mind to help with this.

First, your tutors are expecting you to submit exam answers, not polished pieces of coursework. You need to present your ideas clearly, using the right content and with logical structure. But spending hours redrafting the text so it says the same things more eloquently, or finessing presentation, will not lead to higher marks.

Second, you are not expected to undertake literature research in the exam. You are being tested on what you’ve learnt during the course, not on what additional learning you can cram into the assessment period. Doing loads of additional reading may decrease the clarity of your answer, as you squeeze more in, and bury the key points from the core learning material that your tutor is looking for. Stick with what you know, and use that competently to demonstrate your learning. Good marks will follow this, not masses of extra detail.

You’ve probably had the seriousness of plagiarism drilled into you, and know how to avoid it in coursework. But under the pressure of a timed exam where you have your notes, books and even the Internet as reference material, it can be easy to commit accidental plagiarism. Take special care of copying and pasting material, or reading and then using material in your own work. If you copy and paste or paraphrase text, use a different colour type, so that you remember to reference it properly before you submit.

One of the benefits of doing your assessments in a traditional exam hall is that distractions are minimised. Give yourself the best chance in the assessments you are completing at home by establishing conditions that will allow you to be highly focused.

Turn off your phone, and close any social media applications and your email on your computer. If you think you’ll struggle to avoid accessing these whilst you are doing the exam, you might benefit from downloading an app that will block them – see this website for some suggestions and reviews.

Also think about distractions at home. Tell other people in your household that you are doing an assessment, let them know when, and ask them not to disturb you. Consider making a polite notice for your door to remind your family or housemates – putting up the notice can also be a good cue to yourself that you are entering exam mode, and need to focus.

It probably sounds obvious, but it’s important to make sure you submit your work on time. So, don’t leave it too late in your allotted time to start scanning or capturing your work, saving your file, and uploading it, to ensure that you don’t go over time.

Exams under any circumstances can be stressful. On campus, you’d probably manage this by meeting up with friends afterwards, so that you can reassure each other by discovering that you all found particular questions difficult, and by comparing what you wrote for different answers. Don’t underestimate the importance of doing this, and of maintaining a social connection, even though you’ll be isolated from your friends as you sit the exams.

Plan ahead, and think about when you might check in with each other afterwards. Schedule this in advance, so that you know you won’t be disrupting each other trying to work, and then meet online to debrief and decompress as you usually would face to face.

Although the style of assessment you are facing during the COVID-19 pandemic is probably different from usual, remember that it remains simply an opportunity for you to demonstrate your learning. Keep calm, and read the questions carefully. Once you think you understand what to do, read the question again to check that’s what it’s asking for. And then do your best – that’s all you can ask of yourself. You can do this, and by the time you come out the other side, you’ll have a great example of your resilience and ability to cope under pressure with short deadlines for your next interview! Good luck!

1. What are we learning about assessment?

19 May 2020, 12.00-13.00 BST 

5. How do we partner with students in learning design from a distance?

16 June 2020, 12.00-13.00 BST

At the best of times, one of the challenges of being a student is managing time: juggling classes, staying on top of independent work and assessments, whilst fitting in extra-curricular and social activities and a personal life is not easy. In the days of COVID-19, it’s harder than ever, as normal daily routines and structured timetables are disrupted, and we adapt to working from home. If you’re a student, this post aims to help you take responsibility for managing your time and workload in a way you might never before have needed to do entirely independently.

You may be feeling more stressed about learning, and especially your assessment, as you are forced to adapt to new ways of working. Stress comes from your sense of not being in control: the more in control you are of what you need to do, and the greater you perceive your ability to do it, the less stressed you are likely to feel. But how do you stay in control when there’s so much uncertainty, and your normal study timetable has gone?

There are broadly two aspects of managing time: deciding what you need to do, and then using scheduling techniques, and tracking your progress, to make sure you get those things done. Let’s look at those two things in turn.

Identifying activities and tasks

Much of what you need to do academically will be determined for you through your modules and their assessments. But other things – like your family, friends, hobbies and interests, exercise and taking care of yourself – will be important to you too, and for the sake of your wellbeing, you need to keep fitting them in, even when studying gets really busy.

Start by thinking about all the different things that need your time and attention in the next few weeks, and write a list. Keep things at the broad level of activities to start with, not specific tasks. For example, don’t list individual assignments, but do list modules you need to work on, clubs, societies, hobbies and interests that you want to find time for, family commitments and relationships that need your attention, and so on.

Once you’ve got a list of activities, pause and look at it. What will you prioritise? Your studies? Your family and relationships? Yourself and your wellbeing? This probably feels like a difficult choice. And it is, because all of these things are important to you. All too often, the period leading up to exams tips the balance in favour of work: studying becomes a priority, and students end up working very long hours. This is never an ideal strategy, and finding a balance that allows us to commit to all areas of our lives is crucial.

Here’s how you can work towards finding that balance. Look back at your list of activities, and for each one, list the key tasks that need to be completed. For example, for a module, tasks might include completing a series of lectures, working through tutorial sheets or online activities, producing and submitting an assignment, preparing for an exam, etc. For family and friends commitments, it might be having video calls, meeting for online quizzes and social activities, etc.  Where these tasks have specific deadlines for completion, or a frequency with which you want to do them, note those down, too.

Your completed list tells you what you need to do, and, where appropriate, the deadlines for completion. It might look a bit overwhelming, but the next step is to build a schedule, so that you can see how it’s all going to fit in and get done.

Scheduling your tasks

To get started, download the weekly planner template linked at the bottom of this post; we’re going to use it to structure your time. You might have tried similar things before and found that they don’t work for you. Bear with me, if so, and I’ll tell you shortly why it doesn’t have to be perfect, and how you can adapt and build your skills with using it.

Take the timetable template, and block in some time to work on each of your modules. Where you are receiving teaching online, classes may have specific times, or at least be released at specific times in the week, so use that as a guide. Think also about how much time you’d have spent in class if you were still learning on campus, and aim to have at least that much time for each module. Around those core learning hours, put in some more time, in a different colour, for independent work – time you can use to review lecture slides, prepare for seminars, etc. Next, think about your non-academic activities: clubs, societies, family, looking after yourself, etc, and use other colours to put in some time for those. Crucially, though, don’t fill up all the time, keep some buffer slots – you’ll see why, shortly.

At this point, you’ve got a generic weekly timetable. Save it, or make a copy of it. This is the basis of weekly planning, and for each week ahead, you can create a more specific version to capture where you’ll work on specific assignments, fit in other ‘one-off’ commitments you may have, etc, by re-purposing your independent learning hours, or, occasionally, in deadline-heavy periods, reducing – but not entirely eliminating – your social activities.

If you’re the kind of person who likes to plan ahead, you might want to create a copy of the plan for each week through to the end of semester, mark your deadlines onto them, and then map out when you’ll complete work for your assignments down to specific detail, like when you’ll do literature searching, reading, write a literature review, collect data and conduct analysis, etc. If that level of planning feels difficult, you could tackle it week by week, and make a version of the planner at the start of each week. If you take the latter approach, it’s worth writing a list now of the key things you’ll need to complete in each week, so that you can check there’s enough time ahead to fit everything in. Either way, the aim is for you to see that what’s ahead is achievable by the deadlines, and to feel in control of all the demands on your time.

Changing your working habits is hard

You might by now be thinking that this is all well and good, but that you’ll find it hard to stick to the plan. You might even be thinking that, because you’ve found it hard to stick to plans in the past, there’s no point even trying this approach. Well, here’s the thing: however great a planner anyone is, nobody is perfect, because we’re human, and life sometimes gets in the way. Sometimes things take longer than we anticipated. Sometimes, we wake up unproductive, and don’t get as much done as we wanted to. Sometimes, we get distracted by other things.

Remember those buffer slots we left in the schedule? They are there because you’re not – and don’t have to be – perfect. If you find that you don’t do something scheduled in for a particular time, or you do it but don’t finish it in the amount of time you allowed, just write it into the buffer slot, and come back to it at that time. And, if you get to a buffer slot and are on top of everything, celebrate by having a little extra time for yourself. Go and do something you enjoy: it’ll make you feel even more motivated and reinforce your commitment to your schedule.

Talking of things you enjoy – remember that you scheduled some of those things in too. When you’ve got a lot on, it’s easy to feel overwhelmed and not to take breaks to do fun things, for fear that you are compromising your studies. By scheduling things as I’ve outlined here, when you get to a break, you can feel confident that you’ve done enough if you’ve completed everything in your schedule up to that point. And you know there’s enough time ahead to finish everything else, because you scheduled it. So you can relax and take a break, knowing that you’re on top of things and without feeling guilty that you’re not working.

Tracking your progress 

Finally, did you notice that on the timetable template, there’s a narrow strip across the bottom of every hour of every day? This is to help you track your progress – both with the tasks, but also with adapting to managing your time independently. As each hour passes, colour this strip in, using a traffic light system: green means you did what you planned; orange means you partially did it, but maybe you started late, or didn’t get as much done as you planned; and red means you didn’t do it at all.

At the end of the week, look at the colours. It won’t all be green, and that’s OK; you’re human, not a robot. Count how many blocks each of green, orange and red there are, and write the counts down at the bottom of the page. Now, as you move into the next week, aim to do better than you did this week: increasing the greens, and reducing the ambers and reds. Over time, you’ll find that you get better, as you learn the self-discipline required to follow the schedule, and if you’re getting better, you know your system is working, even if it’s not perfect because you’re not 100% green.

Finally, don’t throw the schedules away once the week ends. After a few weeks, look back over them and see if any patterns are emerging. Are your 9am, slots always red, because you’re not really a morning person? Are your 1pm slots always amber, because you didn’t allow enough time for lunch, or find it difficult to focus straight afterwards? Perhaps your 3-6pm slots are almost always green? Consider what this tells you about your working styles. What are your most and least productive times of the day? The slots where you don’t have much energy, and the slots where you are super-productive? Use what you see to help you restructure the weeks ahead, so that you put the work that demands the most effort into the times when you’re most able to focus. Turn the flexibility of managing your own time into a positive, by working at the times when you are most productive.

Good luck!

I hope you’ve found this post helpful and that it’s given you some techniques to try out. As with all professional skills, you will probably find that not everything I’ve suggested works well for you straight off. So don’t be afraid to adapt it to make it helpful in your context. How you use the tools, and even which tools you use, isn’t important, as long as you can manage your workload to be successful in reaching your goals. Let me know in the comments below if you make changes to my suggestions, or if you find specific ideas effective – it may help others reading this post, too.

Good luck with completing the semester and with keeping some balance in your life at this challenging time. Remember, you are not alone and can always talk to your module or personal tutors if you need some help. Be kind to yourself, and aim to get better at managing your time, not to be perfect.

University Timetable template (PDF)

University Timetable template (Microsoft Word)

COVID-19 is having a major impact on higher education. After an initial response focused on supporting students’ wellbeing and shifting teaching online, many educators are now turning their attention to assessment. Perhaps the most challenging assessment to transition into a digital format is the traditional, invigilated exam. 

One solution is to substitute the traditional exam with a take-home exam paper. Take-home exams are assessments closely related to traditional exams, but with an important difference in that the question paper is released to students at a scheduled time, and students choose when to work on it before they submit their answers after a fixed period of time – often 24 hours. 

Working without supervision or invigilation means that students can consult course materials, textbooks, their notes, and the Internet as they answer. Maintaining rigour, reliability and validity therefore means that we cannot simply take our prepared exam papers, designed to be sat under invigilated exam conditions, and release them online. We need to rethink the type of questions we ask, and the way we present them to students.

At the University of Sheffield, Dr Beverley Gibbs and I have prepared a short paper with our Faculty of Engineering colleagues, in which we have shared some considerations and suggestions for colleagues on how to adapt a planned formal exam into a take-home paper. We share below a version of this work, for the benefit of the wider community. Although our context is engineering, this guidance has wide applicability, and we hope it will be of use to educators across all disciplines where traditional invigilated exams are used.

Please feel free to download, adapt and use this paper in your own contexts. In return, please tell us in the comments below if you find this useful or have questions, and do share your own ideas and suggestions with us.

Wood, G.C. & Gibbs, B. (2020). COVID-19 Crisis: Transitioning from traditional invigilated exams to ‘take-home’ exam papers. Sheffield: University of Sheffield.